Visit Alexandria is pleased to invite you to exhibit at the third annual Alexandria Wedding Showcase on Sunday, February 17, 2019 from 11 a.m. to 3 p.m. at the Hilton Alexandria Mark Center! Alexandria is so fortunate to have some of the highest quality wedding vendors in the region and it is our goal to bring our wedding community together to show brides and grooms why our city is the perfect place for their big day.

Exhibitors from last year’s Showcase reported an average of 23 leads, and 74% of attendees surveyed said they were likely to book business with an exhibitor. Hear first hand from two-time exhibitor Kathyrn Hupczey, owner of Artisan Matchmakers, as to why ALX Showcase is not a typical wedding show and learn of the many benefits of exhibiting. See for yourself with our quick video recap of 2018 highlights! The Showcase Committee is determined to make the 2019 event an amazing experience for both exhibitors and attendees. We are working on exciting partnerships and look forward to announcing more details in the near future.

The following is included in the booth pricing:

• Two (2) representatives for regular booth; four (4) for double booths and private spaces
• Business name in event program, distributed to all Showcase attendees
• Business name listed on Exhibitor page of website
• 10 complimentary showcase tickets for prospective clients - $200 value
• Showcase postcards to distribute at exhibitor’s business
• Admission to an Open House networking opportunity for Alexandria Wedding Showcase exhibitors
• Featured in at least one social media post prior to the Showcase (exhibitor must provide photos)
• List of Showcase attendees’ contact information
• Booth information:
  • One (1) table with house linens
  • Chairs for attendants (additional chair provided if exhibitor pays for extra person)
  • Sign for booth with booth number (exhibitor business name will not be listed on sign)

Booth Pricing

• Standard booth - $400
• Double booth    -  $800
• Hotel booth       -  $600
• Private spaces   - $1,000 to $1,400      

Additional marketing opportunities are also available, including webpage ads, half and full page program ads, event screen ads, an extra person in your booth and booth electricity. The details and pricing information will be sent to you upon approval of your application.

Please complete the application, below. You will be notified via email is your application is accepted and an invoice will be sent to you at that time. Only businesses located in Alexandria are permitted to sign up prior to Monday, October 1, 2018. The Alexandria Wedding Showcase Committee will make exceptions for certain exhibitor categories that cannot be filled by a business located in Alexandria. If your business is not located in Alexandria, you will be placed on a waiting list until Tuesday, October 2, 2018. Exhibitors outside of Alexandria that fit in any of the following categories will not be accepted: unique venues, hotels, restaurants, boutiques and florists.

Exhibitor space has sold out for the first two years of this event! Don’t miss out on the opportunity to market to prospective brides and grooms, plus network with other local wedding professionals. Please contact alexandriaweddingshow@gmail.com with any questions.

Exhibitor Rules & Regulations:

1. Payment Terms: all payments are due on Wednesday, November 7, 2018. Exhibitors with an unpaid balance on the day of the Showcase will be charged $50 a week, for each week that the balance is not paid. Payment may be made by check or credit card. Payments are non-refundable. If you are interested in a payment plan or need to arrange an alternate payment date, please let us know.
2. Exhibitors are not permitted to sublease their booth. Only business that have completed an exhibitor agreement can occupy the space, unless approval has been obtained by Alexandria Wedding Showcase.
3. Alexandria Wedding Showcase will not allow any persons or businesses who have not paid for exhibitor space to distribute collateral or information to attendees. If exhibitors see anyone doing this, please notify the registration table immediately.
4. Exhibitors are not allowed to place collateral on any surface outside of their assigned booth. This includes any tables in Showcase event space or elsewhere in Hilton Alexandria Mark Center and the attendee gift bags.
5. The information that you provide during sign up will be used in marketing materials, including the website, program and social media. Please make sure that information is correct at the time of sign-up. If there are any changes, please notify us via email.
6. Booth assignments will be sent to exhibitors via email by Tuesday, January 8, 2019.
7. Exhibitor Move In: All exhibitors must check in by 9:30 a.m. and all booths must be completely set up by 10:30 a.m. on the day of the Showcase. Additional details regarding move in will be sent at a later date.
8. Exhibitor Move Out: By signing up, exhibitors agree to attend 100% of the show. Tear down is not permitted until AFTER the show ends at 3 p.m. and loading dock will remain closed until 3:10 p.m. Exhibitors will be charged a $100 fee for tearing down their booth and/or leaving early.
9. Additional rules and regulations regarding booth set up and Showcase logistics will be sent to exhibitors at a later date. Please keep an eye out for emails from the Alexandria Wedding Showcase and feel free to contact us with any questions.